Application and Enrollment Process
Each child must have a completed application, child health information, developmental health history, and registration fee before your child can attend. You must also complete a Parent Agreement that indicates your receipt of the Parent Manual and your understanding of its contents. The Permission of Medication form is needed only if medicine must be administered during EESP hours. A doctor’s note must accompany this form.

EESP can have up to 70 children in attendance at one time. Enrollment is on a first come/ first served basis, however, once a child is enrolled in EESP, the parent will have first priority for successive semesters. A waiting list will be maintained after the limited enrollment has been met and those parents will be contacted when a slot opens.

Payment Policy
A $25 non-refundable registration fee per child is due at the time of registration. Cash or check payments may be made. When making check payments, please make checks payable to MTSU EESP. Please write your child’s name on the FOR line at the bottom of the check. You will receive a receipt for each payment.

There will be a $20 service charge on all returned checks. After 2 returned checks, only cash payments will be accepted.

Fees are paid in advance on the first day of the week your child attends, unless previous arrangements are made with the Director. Parents are encouraged to pay on time or to prepay to avoid additional fees. There will be a $5 late charge for accounts that are one week overdue. If the account is three weeks overdue, your child(ren) will not be able to attend the program until the account is paid in full and the two weeks attendance policy (page 8) will also be applied.

If you choose to leave EESP before the school year is over, you will be mailed a refund for any pre-paid fees. Refund requests will be submitted to the Business Office on the 15th of the month.

Billing Procedure
All children must be scheduled for their time in EESP and will be billed for those days whether the child attends or not. Four (4) or more days are considered a week. EESP must have one weeks notice if your child’s schedule will be changing. Schedules may not be changed more than one time in a 4 week period.

EESP is not a drop in facility. Therefore, children may not come on an unscheduled day. Parents may add days within a single week, if needed, and will be charged the daily rate (4 day rule does not apply) in addition to the scheduled amount. For example, if your child is scheduled for 3 days and you add 2 days to a given week, the billed amount will be $27 plus $18 for the extra days.

EESP is not required to hold your child’s spot in our program. In the event that your child is absent, without payment, for a period of two weeks, he/she will be withdrawn from the program. In order to re-enter your child into EESP, you must pay a second registration fee of $20. If your child is not able to attend for a period of time greater than the two weeks allotted, and you do not wish to continue payment for your child’s scheduled time, you may choose to pay for 1 day per week to avoid the withdrawal and re-enrollment process.

How Payments are Processed
One person will be named as being responsible for a child’s bill. If a parent is a student or employee of MTSU their EESP bill be added to their preexisting account. If a parent is not affiliated with MTSU, an account will be set up using the parent’s name and address. All payments will be posted to that account and statements will be mailed to that parent’s address. Any account 30 days overdue will be transferred to MTSU as delinquent and sent to collections.

Snow Days and Holidays
All children must be scheduled for holidays. Sign up sheets will be placed on the front desk prior to the holiday. At least 10 children need to be signed up for each day for EESP to be open. Parents must cancel at least 24 hours before the scheduled day or they will still be charged.

EESP will be open at 7:45 a.m. until 6:00 p.m. for Rutherford County bad weather days. If by 10:00 a.m., five (5) children have not confirmed attendance EESP will close and those parents of children here will be notified. A snack will be provided but parents need to provide their child with a nutritious meal and beverage each day.

If MTSU closes early, parents will be called and EESP will close.

Health Policy
The Evening Extended School Program cannot provide for sick children. Please, DO NOT send your child to the program if they are ill. We are concerned for the health and welfare of each child; therefore, we require that your child be picked up as soon as possible in the event he/she becomes ill while in the program. The “No Nit Policy” on lice for Murfreesboro City Schools and Rutherford County Schools also applies to EESP. If your child has been found to have bugs or nits they will have to be picked up from the program. They will not be allowed to return until you present the Director with proof that they have been treated and the child has been rechecked and found to be clear of all nits.

Sick Policy
Children will not be allowed to attend EESP (or parents will be called) if the child…

1. …has a fever or had a fever within the past 24 hours
2. …has vomited 2 times in one 24 hour period
3. …has had diarrhea 3 times in one day

Medication Policy
EESP will not dispense medications unless a Medication Form (signed by a physician) is on file. Medications will only be given if the physician states that it is medically necessary for the child to have medication during EESP hours. Please note that EESP cannot store medications which may need refrigeration. Medications must be in its original prescription bottle and labeled with:

• Child’s Name
• Medication Name
• Time dose is to be given
• Amount of dose
• Instructions for giving medication

Special Needs Children
If your child has any health problems or conditions that may require special care, you must provide a physician’s statement which identifies the condition and which gives the physician’s special instructions for the child’s care. You must also complete the EESP Permission of Medication Form (if needed) and obtain appropriate signatures.

Child Abuse and Neglect Policy
Child abuse is the repeated mistreatment or neglect by parent(s) or others resulting in injury or harm to a child. Child abuse/neglect may be physical, verbal, emotional, or sexual. Child abuse/neglect can result in severe emotional and /or physical handicaps, anti-social behavior, and even death.
EESP STAFF IS REQUIRED BY LAW TO REPORT SUSPECTED ABUSE AND/OR NEGLECT OF A CHILD.

Discipline Policy
Children enrolled in the Evening Extended School Program are expected to exhibit behavior which does not disrupt or interfere with the school climate or the learning process and social interaction of other children. EESP staff will enforce school rules throughout EESP. Parents will be notified in writing when a major discipline problem occurs with a Discipline Form. After three Discipline Forms, your child may be suspended from the program for a period of 1-3 days. If there is another offense after returning from suspension, you will be required to withdraw your child from the program.

An exception to the above is when a major incident (deemed so by the Director and/or Campus School Principal) occurs. This will result in immediate suspension.

Parents who demonstrate abusive language and/or inappropriate behavior or disturbances to children, staff, or other adults will be required to withdraw their children from EESP.

Procedure for Resolving Parent Concerns
Parents will be requested to contact EESP Director (not Campus School Principal or EESP teachers) immediately about any concerns they have about EESP. The Director will respond to the concern using EESP policies and/or procedures. If the concern is not resolved through the problem solving techniques between the parent and the Director, the parent will then be asked to complete a Parent Problem Resolution Form. The forms will be submitted to the Director of Administrative Service and the Vice President of Business and Finance. They will work with the parties involved (and other staff as necessary) to resolve parents’ concerns.

*The decision of the Vice President and/or Director of Administrative Services is final.*