Deadlines & Submissions

Want to make sure your event information gets noticed in the MTSU community? Send it to The Record at least three weeks before the date of the event to ensure good publicity! Bookmark this page or print out the 2010 deadline list below so you'll know the latest date that your information should be submitted for publication in a particular edition of The Record.

Other Record submission suggestions:

• If your event will have special speakers or is co-sponsored by a particular organization, we can always use head-and-shoulders photographs of those speakers or other central participants, especially if they (or you) are quoted somewhere in the event’s publicity. Organizational logos also are welcome. Head-and-shoulders photographs that have not been made by the university’s Photographic Services department must be a minimum 2” by 3” in sharp focus. (No “glamour shots”-type photos, if possible.) We prefer color photos but can use black-and-white. If the photos are digital, they also must be a minimum 2” by 3” and a minimum 200 ppi (pixels per inch) resolution to meet our printer’s standards. Logos and graphics should be at least 2” by 3” and have a 300-ppi minimum digital resolution to ensure clarity.


• We welcome “For The Record” columns on the topic of your special event to help readers get a bit of an insider’s view on the subject. Such columns should be a maximum of 500 words long and will include your official university head-and-shoulders photo, so if you haven’t been photographed by Photo Services in the last five years, make an appointment for a fresh photo soon. (We can’t run a column without a recent photo.)


• If at all possible, please submit your information, articles or columns to us a minimum of three weeks before the event, in electronic format. (That means you can include your information within the text of an e-mail or, if you prefer, in a separate Word attachment.) Early submissions allow us not only to meet our printing deadlines but to ensure that we can plan for and obtain any accompanying artwork, photographs, additional facts and quotes and the like. The earlier we receive your event news, the earlier we can publicize it — and the more likely we can give it good “play” in The Record.

You can send event information for The Record to gfann@mtsu.edu anytime. I make a point of acknowledging all e-mails with submissions of information to The Record, from event publicity to faculty/staff update items, so you’ll know we’ve received your information.

If you have questions, call me at 615-898-5385 or e-mail me at gfann@mtsu.edu. I welcome your help in getting you noticed by the MTSU community and beyond in The Record!

Best wishes,

Gina E. Fann :0)

<<Top of Page